Founding meeting minutes
CALL TO ORDER
by Calvin Daniels
INTRODUCTIONS AROUND TABLE
COURSE UPDATE
Brief overview of existing, in progress, under development and under discussion courses by Calvin Daniels.
ASSOCIATION FORMATION
a. Discussion in regard to group name.
Motion by Chris Istace that the group be named Parkland Association of Disc Golf.
Seconded by Scott Beehler
Carried
b. Course members. Any course established in the zone (125 km radius of Yorkton) automatically comes under the PADG umbrella. A course outside the established boundary can be admitted by a simple majority of the Board of Directors.
c. Mission Statement. The agreed upon mission statement for PADG is
To promote the sport and recreational benefits of disc golf across the
Parkland Region
d. Board of Directors.
Motion by Chris Istace that President, Vice President and 4 members at
large be elected at the Annual General Meeting.
President 2 year term with a maximum of 2 years.
Seconded by Irene Cymbalisty
Carried
Directors. One member to be appointed by each course group within the association area. Director had only one vote.
e. Interim Board.
Chris Istace nominated Calvin Daniels as interim chair, accepted
Chris Istace nominated Scott Beehler as interim vice chair, accepted
Interim Course Directors
Yorkton, Doug Kerr
Benito, Scott Beehler
Rocanville, Chris Istace
Sandy Beach, Kelly Butz
Stockholm, Rep from Town Council TBA
Springside, Rep from Town Council/Elmer Tetz
Birtle, Brenda McKay
Interim Treasurer (suggested by Chris Istace)
Doug Kerr. Bank preferences discussed. Credit Union? Doug to
set up account. Two signatures signing authority.
First AGM discussed.
November 2016
Board of interim Directors in March 2016 to discuss location of AGM
f. Membership fees
Consensus that membership fees be applied to PADG, not to course(s)
Motion by Scott Fulton that membership fees be set at $20 for adults and
Youth (under 16) $10
Second by Chris Istace
Carried
A fee (surcharge) of $10 will apply to any tournament participant who is not a member
Family/lifetime memberships to be discussed further.
Information on membership form.
Name, address, email age, home course, and also PDGA membership #
g. Banking
As discussed earlier. Signature of Chair and Treasurer required.
h. Association Role
Discussion in regard to not actively pursuing new courses.
i. Committees
Media Coverage - Calvin sending press release to area newspapers
Pamphlets - Calvin, Sandy, Doug designing. A pdf will be sent to directors. Doug will print, charging only for the cost of paper.
Logo Design – Brenda
Founding members discs – Trevor and Scott Beehler looking into costs involved
Sponsorships – Scott Beehler. Format needed. Ideas for March meeting.
Agreed Facebook sufficient for the time being.
j. Other Goals for Association
TOURNAMENT SERIES DISCUSSION
Scott Beehler suggested tournament committee to discuss dates, format, and structure of tournaments.
Tournament Committee: Chris Istace, Scott Beehler and Trevor Lyons
OTHER BUSINESS
Directors meeting Saturday, March 12 at 1 p.m. Location to be announced.
ADJOURNED